STANDING RULES

B.General Duties (Officers, Directors, Delegates)

1. Have understanding of By-laws and Standing Rules.
2. Review minutes of the previous Board of Directors meeting and submit changes to the Secretary within ten (10) days of receipt.
3. Maintain accurate expense records.
4. Submit articles and reports for publication to the Publication Committee on established time table.
5. Generate practitioner, public and vendor support toward advancement and viability of our Society. Participate in local events relating to our profession.
6. Submit written reports, recommendations and resolutions of the Society President and Secretary at least fifteen days prior to a scheduled Board of Directors meeting.
7. Forward all records (upon completion of your term) to your successor. Contact predecessor if additional records/information is needed.*
8. Review and know general Parliamentary Procedure as outlined in Robert’s Rules of Order.
9. Notify President and Secretary of any changes in name, address, or phone number.
10. Notify President prior to scheduled meetings if unable to attend.
11. Maintain up-to-date “BOARD BOOK”.
12. Submit area goals for consideration to the President-Elect at least thirty (30) days prior to his/her assuming the office of President.
13. Supervise all corporate business and administrative activities of the Society. Perform other duties as set forth in the Society Standing Rules and other such duties as approved by a majority of the Board of Directors.

* Successor and Predecessor may be requested to attend the October Board of Directors Meeting.

C.General Duties (Committee Chairpersons)

1. Distribute committee rules and charges to committee members.
2. Submit written committee reports and recommendations to the President and Secretary at least fifteen (15) days prior to a scheduled Board of Directors meeting.
3. Submit news for publication to the President and Publication Committee Chairperson for consideration.
4. Maintain accurate income and expense records.
5. Submit committee goals to the President and Board for review and approval.
6. Submit recommendations for committee member appointments to the Society President at least twenty (20) days prior to the first scheduled Board of Directors meeting.
7. Notify the Society President and Secretary of any changes in names, addressees or phone numbers of any committee members.
8. Forward all records (upon completion of your term) to your successor.
9. Attend Board of Directors meetings as requested by the Society President.
10. Insure compliance with specific duties as identified in the Standing Rules.
11. Assess Committee member performance by completing a Committee Member Evaluation Form (Attachment F).

D.Committee Appointments/Composition

1. Standing Committees

*Education and Program Committees may be combined. These may contain the following subcommittees: Advertisement, Vendor, Sputum Bowl, and Location/Arrangements.

2. Special Committees/Appointments

1. Home Care
2. Awards/Scholarship.
3. Special Projects
4. Chartered Affiliate
5. Practitioner of the Year
6. Polysomnography
7. Ad Hoc Committees
8. Parliamentarian (In the absence of an appointed Parliamentarian, the Immediate Past President assumes this role.)
9. Manufacturer Representative
   (The purpose of this role is advisory and shall be a non-voting position. The term shall be for two (2) years and will be appointed by the current President when the position becomes vacated or the term expires. Expenses will be covered as with Board of Director members)

The President shall be responsible for appointing special committees and establishing their charges at the time of the appointment.

DUTIES: OFFICERS

E. President

1. Preside at and insure proper use of time during all NCSRC meetings.
2. Serve as ex-officio member of all committees.
3. Cast tie-breaking vote on controversial issues.
4. Submit commentary for publication to each issue of the NCSRC Reporter.
5. Communicate with the President-Elect and Past-President on a regular basis.
6. Review Board of Medical Advisors status annually and submit recommendations to the Board of Directors for approval.
7. Review and act upon articles submitted for publication.
8. Sign checks and vouchers for approved/budgeted society expenditures.
9. Establish (in advance) the time and place for each regularly scheduled Board of Directors meeting.
10. Notify committee Chairpersons of appointed committee members and present same to the Board of Directors not later than the first scheduled Board of Directors meeting.
11. Communicate as primary liaison with the Medical Advisors and external contacts regarding Society business.
12. Maintain copy of all official Presidential correspondence and forward duplicate copy to Secretary for filing.
13. Submit all necessary and requested reports to the AARC, Inc. and other official bodies as appropriate.
14. Respond to all Society business within fourteen (14) days.
15. Submit committee charges to Committee Chairperson prior to the first scheduled Board of Directors meeting.
16. Appoint special committees and members as necessary for Society functions.
17. Submit proposed goals and annual budget to the Board of Directors at the first scheduled meeting.
18. Submit Affiliate Activity Forms as indicated by AARC for consideration in chartered Affiliate Awards.19. A parliamentarian may be appointed at the discretion of the President.

F. President-Elect

1. Formulate plan of activities for term as President.
2. Actively participate in NCSRC, Inc. activities.
3. Have thorough understanding of NCSRC, Inc. activities.
4. Have thorough understanding of NCSRC, Inc. By-laws, Standing Rules and parliamentary procedure.
5. Serve on the Executive Committee.
6. Serve as Co-chairperson of the Budget/Audit Committee and Long Range Planning Committee.
7. Appoint Program Committee Chairperson prior to the conclusion of the Annual Business Meeting immediately preceding the assumption of office as President.
8. Twenty (20) days prior to assuming the office of President, submit to the Board of Directors:
   
   1. Budget proposal from the Budget/Audit Committee
   2. Names of Committee Chairpersons (excluding Nomination Committee)
   3. Goals.

G. Past-President

1. Serve as Chairperson of the Judicial Committee.
2. Serve on the Executive and By-laws Committee.
3. Serve as Parliamentarian in the absence of an appointed Parliamentarian.
4. Present a brief Orientation Program and Board of Directors introductions in conjunction with the first scheduled Board of Directors meeting.

H. Vice-President

1. Serve as Chairperson of the Membership Committee.
2. Serve on the Executive Committee.

I. Treasurer

1. Serve as Co-chairperson of the Budget/Audit Committee.
2. Submit internal audit report on a quarterly basis to the Audit Committee.
3. Submit the internal audit report to the Administrative Assistant of the AARC, Inc. Chartered Affiliates.
4. Arrange for year end financial statement and external audit through a certified public accountant.
5. Maintain accurate income and expense ledgers for each budgeted category.
6. Reporting of NCSRC finances shall be in compliance with the Financial Accounting Standards Board Standards 116 and 117, as required by the AARC.
7. Submit monthly income/expense statements to the Executive Committee.
8. Submit quarterly income/expense statements by committee to the Secretary at least fifteen (15) days prior to scheduled Board of Directors meetings.
9. Include budgeted and year-to-date figures when submitting income/expense reports.
10. Sign expense checks and vouchers.Forward same to president (including pre-addressed and stamped envelopes).
11. Obtain (from bank) necessary form(s) for changing signature authorizations for Society checks.Complete and submit same effective on October 1.
12. Process authorized expenditure request as follows:
    1. Complete expense voucher required.
    2. Expense receipts attached as appropriate.
    3. Coordinate voucher number to check number for rapid referencing.
    4. Correlate each disbursement entry with voucher and check number in appropriate expense category.
    5. Obtain committee chairperson approval on expense vouchers when indicated.
13. Report annually (October Board of Directors meeting) on NCSRC, Inc.franchise tax status.
14. Report format shall include:
    
    1. Enclosure dates
    2. Statement of balance for checking account, savings account, money market account.
    3. Listed specific incomes.
    4. Listed specific expenses.
    5. Interest earned.
    6. Cash on hand in checking, savings, and money markets.
15. Serve on the Executive Committee.

J. Secretary

1. Maintain a file of all official Society correspondence.
2. Maintain and distribute sufficient quantities of Society stationary (President’s authorization required for reorders).
3. Stationary style is approved by the Board of Directors.
4. Accurately record minutes and attendance of all Board of Directors meetings and the Annual Business Meeting. Notify president of absentees.
5. Submit a copy of the minutes to the Chartered Affiliates liaison at the AARC, Inc. Executive Office and the NCSRC, Inc. Board of Directors within twenty (20) days following each meeting.
6. Maintain a copy of all committee reports.
7. Receive and note corrections, changes, or additions to the previous Board of Directors meeting minutes. Present same at next Board of Directors meeting.
8. Provide current copies of By-laws and Standing Rules to each officer and board member.
9. Maintain current directory of officers, directors, committee chairpersons and committee members: a) Names; b) Phone number(s); c) Mailing address; and d) terms of office. Distribute copy to each board member and committee chairperson within twenty (20) days following the annual business meeting.
10. Distribute to all newly elected/appointed officers and directors a “BOARD BOOK” containing: a) Directory; b) By-laws and Standing Rules; c) Copy of last Board of Director meeting minutes; and d) Financial reports.
11. Submit the form “New Affiliate Officers” to the AARC, Inc. Administrative Assistant within ten (10) days following the annual meeting.
12. Assure the Delegates’ credentialing forms are accurately completed and submitted to the AARC, Inc. prior to stated deadlines. (Forms may be obtained from the President or Delegate.)
13. Forward agenda, committee reports, and resolutions to officers and board members at least ten (10) days prior to scheduled Board of Director meetings.
14. Provide annual report (at July Board Meeting) of any changes in the By-Laws or Standing Rules.
15. Maintain record of current NCSRC, Inc. registered agent .
16. Serve on the Executive Committee

K. Delegates

1. Serve as member of the NCSRC, Inc. Board of Directors
2. Maintain current credentials as required by the AARC, Inc. House of Delegates.
3. Review/understand the duties of a Delegate as identified by the By-laws, Standing Rules, and House of Delegates.
4. Submit Delegate’s report as appropriate to the Board of Directors prior to and following the House of Delegates meeting:
   1. Brief, concise, and informative.
   2. HOD actions.
   3. BOD actions.
5. Attend each House of Delegates meeting unless otherwise directed.
6. Actively participate in House of Delegates activities, nominations, national nominations and special awards nominations.
7. Promptly respond to the AARC, Inc. and House of Delegates when asked to complete forms, reports, or supply information NCSRC, Inc. activities.
8. Keep Society President informed to AARC, Inc. activities, especially if pertaining to North Carolina.
9. Maintain accurate expense records.
10. Submit expense vouchers for attendance of House of Delegates meetings on a timely basis.
11. Report to the membership (via the NCSRC, Inc. Newsletter) not less than twice per year.
12. Report to membership at the Annual Business Meeting held in conjunction with the annual convention.
13. Works with the Secretary to assure the Delegates’ credentialing forms are accurately completed and submitted to the AARC, Inc. prior to stated deadlines.

L. Budget/Audit Committee (Standing)

1. Composition:
   1. Co-Chairpersons: President-Elect and Treasurer
   2. Members: Executive Committee
2. Review all financial aspects of the Society immediately prior to each Board of
   Directors meeting.
3. Compare income and expense categories of the budget quarterly.
4. Signature internal audits for accuracy for presentation to the Board of Directors.
5. Review the annual income tax documents and make recommendations as
   appropriate.
6. Review request for additional re-allocation of funds. Submit recommendations to the Executive Committee.
7. Prepare budget for presentation to Board of Directors at their first scheduled
   meeting each year.
8. Monitor budget performance and submit quarterly (as appropriate) to the
   Executive Committee.

M. By-laws/Standing Rules Committee (Standing)

1. Composition:
   1. Chairperson: appointed
   2. Members: (2) Appointed (+) Past-President
2. Review By-laws and make recommendations to the Board of Directors for
   modifications.
3. Compare NCSRC, Inc. By-laws and AARC, Inc. By-laws for potential areas of conflict.
4. Following Board of Directors’ approval of any By-law amendments, submit to
   Chartered Affiliate committees of the AARC, Inc. for approval/comments.
5. Review requests for copy of By-laws and/or Articles of Incorporation. Notify
   President of such requests and recommendations.
6. Following approval from AARC, submit By-law amendment to NCSRC, Inc.
   membership for approval.
7. Notify the Chartered Affiliate Committees of the AARC, Inc. of the results of the NCSRC, Inc. membership approval or rejection of changes or amendments.
8. Review Standing Rules and submit changes for consideration to the Board of
   Directors.
9. Provide Board of Directors with copies of approved changes.

N. Education Committee (Standing)

1. Composition:
   1. Chairperson: Appointed
   2. Members: (3) Appointed
2. May be classified as a subcommittee of the Program Committee if requested by the President and approved by the Board of Directors annually
3. Work in conjunction with Program Committee for:
   1. Area/regional education needs
   2. Seminar format, theme and purpose
   3. Scheduling speakers/faculty
   4. Honorariums and per diem, etc.
   5. All speaker correspondence.
4. Newsletter publications
   1. Pre-seminar advertising and information
   2. Post seminary articles/abstracts
5. Submit application to the AARC for continuing education credit for all sponsored educational programs.
6. Seminar/speaker evaluations.

O. Judicial Committee (Standing)

1. Composition:
   1. Chairperson: Immediate Past President
   2. Members: (2) Appointed
2. Upon request of two (2) active NCSRC, Inc. members; shall investigate allegations against any NCSRC, Inc. member.
   1. Review allegations with Executive Committee
   2. Review allegations with AARC, Inc. Chartered Affiliates and By-laws Committee as necessary.
3. Submit recommendations to Board of Directors for action.

P. Elections Committee (Standing)

1. Composition:
   1. Chairperson: Appointed
   2. Members: (3) Appointed
2. Submit to active members of the Society, the slate of candidates and biographical sketches not less than sixty (60) days prior to the Annual Business meeting.
   1. May publish the slate and biographical sketches in the NCSRC, Inc.
      newsletter (in lieu of mailing biographical sketches to voting members at
      time of election).
   2. State the scheduled mailing date of election ballots.
3. Utilize a method of coding and identifying those members who return election
   ballots to prevent duplication. (Coding mechanism should not identify how
   anyone voted).
4. Insure ballots include space for write-in candidates for each position involved in the election.
5. Insure that a clear, concise format exists.
6. Include explanations and justifications (elections, By-Laws, budget, life membership).
7. Utilize an external mechanism for counting and verifying election results.
8. State a return deadline on the ballot.
9. nsure NCSRC, Inc. active membership status/privileges for any elected “write-in’s”.
10. Notify President and President Elect of voting results:
    1. At least fifteen (15) days prior to the annual business meeting.
    2. Within fifteen (15) days following stated deadline for return of ballots.
11. Notify individuals not elected and inform them of the results.
12. Notify individuals elected.
    1. Send copy of “Oath of Office” [Attachment H]
    2. Request presence at annual business meeting for installation into office.
13. Report election results at annual business meeting (Chairperson).
14. Request election results be accepted and authorization to destroy ballots.

Q. Long Range Planning Committee (Standing)

1. Composition:
   1. Chairperson: President Elect
   2. Members: President, Immediate Past President, Past President and Delegate or Alternate.

2. Develop/submit proposals for consideration to the Board of Directors at their first scheduled meeting.

   1. The five year plan, including changes/additions
   2. Proposals concerning ongoing development
   3. Financial responsibilities of the Society
   4. Society Mission Statement.

R. Membership Committee (Standing)

1. Composition:
   1. Chairperson: Vice-President
   2. Members: (3) Appointed
2. Maintain current membership list. Report at each Board of Directors meeting on all membership categories.
   1. Based on AARC, Inc. membership data.
   2. Provide membership data to Committee Chairperson as requested.
   3. Upon request, provide a copy of the NCSRC membership list to the North
3. Assume responsibility for the condition and display of the membership booth at all Society seminars, related educational seminars or activities as appropriate.
4. Contact each AARC member who relocates into North Carolina or joins the
   AARC while living in North Carolina.
   1. Welcome letter and introduction to our Society
   2. Explanation of the NCSRC membership privileges and status, granted based upon verified AARC, Inc. membership.
   3. NCSRC, Inc. directory.
5. Maintain current membership services. Recommend additions/changes to the
   Board of Directors.
6. Recommend membership recruitment campaigns to the Board of Directors.
   Publish approved campaigns in the NCSRC, Inc. Newsletter.
7. Monitor membership status of all members of the Board of Directors, and
   committee members. Notify President of irregularities.
8. Verify membership status for nominated election candidates

S. Nominations Committee (Standing)

1. Composition – Elected by, and from the Executive Committee, Directors and Delegates at the October Board of Director’s meeting.
   1. Chairperson: (1) Individual receiving most votes during Nominations Committee election process.
   2. Members: (2) Elected
2. Tenure: Members of the committee shall not serve more than one (1)
   consecutive term, except to provide continuity of specified committee charges.
3. Vacancies: In the event of a vacancy of the committee chairperson, the
   committee member receiving the second highest number of votes shall assume the position of chairperson. In the event of a vacancy of a committee member, a replacement shall be elected from and by the Executive Officers, Directors, and Delegates.
4. Solicit candidates for nomination from the membership . (Approximate time table - January).
   1. Publish “call for nominations” in the newsletter and/or on the NCSRC Website. [Attachment I]
   2. Publish official nominations form in the newsletter and/or on the NCSRC Website. [Attachment J].
   3. Deadline for return of nominations shall be identified.
   4. Publish “criteria for nomination”. [Attachment K]
5. Verification of Eligibility:
   1. Obtain membership verification from the Membership Committee
      Chairperson.
   2. Verify eligibility of individuals submitting names of candidates for
      nomination.
   3. Verify eligibility of nominees.
6. Forward (to eligible nominees) the Candidate for Nomination and Biographical Sketch Forms. [Attachments L and M]
   
   1. Insure instructions for completing forms and deadlines are clearly stated.
   2. Obtain written acceptance from eligible nominees.
   3. Obtain biographical sketch.
7. Prepare and submit proposed slate of candidates to Board of Directors for
   approval with not less than two nominees/vacancy for Officer positions and not less than two or more than three nominees/vacancy for Director position; and with no individual’s name appearing in more than one category on the slate.
8. Forward approved slate and biographical sketches to Elections Committee
   Chairperson. [ Attachment N]
9. Notify nominees that were not selected as candidates for election. Thank them
   for their interest and support.
10. Use standard forms (unless changes approved by President).
    1. Official Nomination Form
    2. Candidate for Nomination Form
    3. Biographical Sketch Form
    4. Point System Evaluation [Attachment O]
11. Criteria for candidate nomination:
    1. President-Elect: Shall have been an active member of the Society for at least the last three (3) consecutive years prior to nomination. Shall have served at least one term as an Officer, and at least one year on the Board of Directors.
    2. Vice-President, Secretary, Treasurer: Shall have been an active member of the Society for at least the last two (2) consecutive years prior to
       nomination. Shall have served at least (1) year on the Board of Directors.
    3. Board of Directors: Shall have been an active member of the Society for at least the last preceding year prior to nomination.
    4. Delegate: Shall have been an active member of the Society for at least the last three (3) consecutive years prior to nomination. Shall have served at least three (3) years combined as follows: At least one (1) term as an Officer and two (2) years on the Board of Directors or previously served as Delegate.
12. Nomination Committee Timetable (suggested)
    
    1. Forward approval slate to Elections Committee Chairperson within five (5) days following Board of Directors approval.
    2. Submit slate of candidates for approval at the regularly scheduled board of Directors meeting in April.
    3. Mail (to eligible nominees) the Candidate for Nomination Form and
       biographical Sketch form not later than March 10 with stated deadline for return of April 1st.
    4. Submit call for nominations to membership not later than February 1st with stated deadline for return of March 1.

T. Program Committee (Standing)

1. Composition:
   1. Chairperson: Appointed
   2. Members: (3) Appointed
2. May have Education Committee classified as a subcommittee
3. May have the following listed as subcommittees:
   1. Advertisement
   2. Vendors
   3. Sputum Bowl Competition
   4. Location/Arrangements
4. Produces viable educational and seminar activities throughout the state (including annual convention).
5. The Program Committee will recommend annual meeting fee schedule, location, date, and hotel selection/payment. The Program Committee recommendations will then be submitted for approval by the Board of Directors.
6. Work in conjunction with the Education Committee regarding:
   1. Area/regional education needs
   2. Seminar format, theme and purpose
   3. Scheduling speakers/faculty
   4. Honorariums and per diem, etc.
   5. Newsletter publications
7. Secure necessary physical arrangements, meeting rooms, accommodations,
   speaker equipment, food, social activities, etc.
8. Secure vendor support and exhibits, etc.
9. Acquire industrial support, American Lung Association, AHEC, donations, door prizes, etc.
10. Works with the vendors and hotel facilities to assure safeguards are in place against underage drinking.
11. Insure adequate publication of seminars and educational activities.
    1. Provide not less than sixty (60) days notification to members and practitioners.
    2. NCSRC Reporter
    3. Brochures
12. Education Committee will assist in providing all faculty information.
13. Assure that net results of program activities produce a profit for the NCSRC,
    Inc.
14. Route funds received to the Treasurer and identify specific areas to be credited.
15. One committee member may be appointed as business manager:
    1. Maintain financial records.
    2. Review associated contracts and present same to President for approval.
    3. Acquire professional organization support.
16. Do not enter into any formal financial agreement with any organizations or
    agency for the handling or manipulation of seminar funds without approval by the President. An itemized expense statement will be reviewed by the Program Committee Chairman, President, and Treasurer.

U. Professional Standards Committee (Standing)

1. Composition:
   1. Chairperson: Appointed
   2. (3) Appointed (minimum)
2. May appoint subcommittees and members as necessary following Presidential approval.
3. Maintain contact with the AARC, Inc., its committees and designates concerning legal issues.
4. Supply the AARC, Inc. and appropriate committees information concerning legal activities when requested.
5. Produce campaigns to improve the image of the respiratory care profession.
6. Coordinate respiratory care manpower survey as necessary.
7. Maintain legislative awareness pertinent to activities that concern the practice of respiratory care in North Carolina.
8. Coordinate and oversee professional advocacy activities on behalf of the NCSRC members, and work in conjunction with the AARC Political Advocacy Contact Team.

V. Publications Committee (Standing)

1. Composition:
   1. Chairperson: Appointed
   2. Members: (3) Appointed
2. Publish bimonthly the NCSRC Reporter or NCSRC Report to the membership.
3. Attempt publications that are financially self-sufficient through advertisement funds.
4. Maintain current mailing list from AARC, Inc.
5. Publish the names and mailing addresses of officers and board members for the current fiscal year.
6. Submit a copy of each publication to AARC, Inc. Chartered Affiliates Committee.
7. Publish membership services column.
8. Space permitting, publish the papers of scholarship recipients.
   
9. Maintain a professional publication. Make provisions for viewpoints, opinions and opposing opinions to be published.
10. Editorial policy and content is at the discretion of the editor. Articles in question should be approved by the President prior to publication.
11. Maintain a non-profit bulk mailing rate from the Post Office.
12. May appoint a Newsletter business manager to administer the realm of advertisements.
13. Maintain the following standard features in the Newsletter:
    1. New Members
    2. Newly credentialed practitioners within the state
    3. Annual approved budget
    4. Annual publication of the Society By-laws.
14. Publicize timetable for newsletter articles, etc. at October Board of Directors meeting and in January issue.

W. Public Relations Committee (Standing)

1. Composition:
   1. Chairperson: Appointed
   2. Members: (3) Appointed
2. Seek declaration of Respiratory Care Week in North Carolina each year and in conjunction with the Annual Convention.
3. Maintain beneficial communications with other medical/professional societies.
4. Acquire (as feasible) public service announcements about Respiratory Care and have aired over selected radio/TV stations.
5. Maintain current list of North Carolina state congressmen and senators (by
   district) and North Carolina Federal congressmen and senators.
   1. Make list available as requested.
   2. Insure NCSRC publications are mailed to these individuals.
6. Determine the feasibility of purchasing public relations items, e.g. buttons,
   balloons, etc., for the purpose of distribution at fairs, seminars, and public
   gatherings.
7. Coordinate public relations activities with other NCSRC, Inc. committees for
   maximum impact.

* The public media is required to produce free public service announcements. On many occasions the media will bear the cost of production.

X. Special Committees

1. Composition:
   1. Chairperson: Appointed
   2. Members: Appointed

      All special and Ad Hoc committees must be appointed annually by the President with Board of Director approval. These committees shall function to carry out the special duties as dictated by the President and shall be governed by specific charges from the President for the current year.

Y. Expenditures/Reimbursements

1. General Guidelines.
   1. Subject to annual financial situation.
   2. Subject to President’s prior approval.
   3. Subject to Board of Directors’ approval.
   4. Requires completed expense vouchers.
   5. Requires appropriate receipts/invoices.
   6. Excludes personal items and alcoholic beverages.
   7. Requires approval from committee chairperson.
2. Lodging\Mileage
   1. Lodging will be paid at one half of the hotel rate for a regular room, and will not exceed $50.00 per night. Authorization for overnight lodging requires a minimum one-way travel distance of 150 miles. Lodging requirements should be reviewed at preceding BOD meeting for approval
   2. Mileage will be paid at the rate of $0.20 per mile.
3. Registration Fees
   1. Registration fees for non-NCSRC, Inc. functions will be paid for individuals officially representing the NCSRC, Inc. as requested by the President and approved by the BOD.
   2. Registration fees for the NCSRC, Inc. Annual Meeting/Symposium will be waived for the President, Treasurer, Life & Honorary Members, Program Committee, Education Committee, Sputum Bowl Committee, BOMA, and others as requested by the President and approved by the BOD.
   3. Registration fees may be reduced as requested by the President and approved by the BOD.
4. House of Delegates Meetings (Delegates and President–Elect)
   1. Lodging, air fare, and ground travel is covered in full.
   2. Meals are reimbursed based on current AARC policy.
   3. Required travel by personal vehicle is reimbursed based on current AARC policy.
   4. If the President-Elect so chooses and if the travel expenses are budgeted, the airfare, lodging, meals, and ground travel expenses for the President-Elect to attend the House of Delegates Meeting as an additional Delegate may be reimbursed.
5. Reimbursement for attendance by an official NCSRC representative at the annual AARC Leadership Workshop and/or portions of the House of Delegates Meeting held prior to the AARC Annual Convention/Meeting shall be in accordance with section Y, numbers 5a-5d, as approved by the BOD.

BOARD OF MEDICAL ADVISORS:

1. In accordance with AARC By-laws, the NCSRC shall have at least one Medical Advisor. The NCSRC Board of Directors shall review the ongoing needs for Medical Advisors annually and may approve the appointment of additional qualified members as necessary to meet the needs of the Society.
2. The duties of the Medical Advisors shall be as identified in the AARC and NCSRC By-laws

E-VOTE PROCESS:

1. Anyone requesting that an issue be voted on through the e-vote process must have approval by the NCSRC President. The issue in question will be presented to the NCSRC President, who will then determine if a BOD vote is required, and if the issue requires an immediate vote prior to a scheduled meeting.
2. The NCSRC President or designee will address the BOD list serve with the issue and indicate exactly what will be voted on after the discussion period.
3. Each BOD member will then respond that they have received the email. No discussion will take place until a majority of the BOD has responded that they have received the original email.
4. Once a majority of BOD response has been obtained, the President will send out an email addressing the following:
   The issue will be stated as a motion and the originator of the issue will be identified. If the issue is a committee recommendation, the issue will go into discussion. If the issue is other than a committee recommendation, the President will request a second to the motion. Once the second has been received, discussion will begin. If a second is not received, the motion will die.

1. The exact dates and length of discussion will be indicated by the President to the list serve with a clearly defined end of discussion period. The President reserves the right to end any e-mail discussion when it becomes apparent that the level of controversy would be better handled in a meeting with the entire body present. There is no “calling the question” on the list serve e-vote process.
2. No BOD member shall speak more than twice on the same motion or issue.
3. After the discussion period has concluded, the President will announce voting will commence on the stated motion/issue. The time period of voting will be announced by the President to the list serve.
4. The voting will go directly to the President or designee. Votes placed before or after the designated voting period will be disregarded.
5. The President or designee will track and record: The motion and its originator, time frame of discussion, time frame of vote, actual BOD votes.
6. Voting Results will then be posted to the BOD list serve.
7. Voting results will be ratified for inclusion in the minutes of the next BOD meeting.

REVIEWED/REVISED:
MARCH 1992
OCTOBER 1997
AUGUST 2000
MARCH 2001
APRIL 2001
OCTOBER 2003
SEPTEMBER 2004
FEBRUARY 2007